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What is KCDA? KCDA is the purchasing cooperative owned by Washington State Public School Districts. KCDA bids and awards supply and service contracts through open competition as prescribed by the laws of the State of Washington.
Why should I join and use KCDA? The law encourages participation in cooperatives to eliminate duplication of efforts, thereby saving taxpayers' dollars. Statutory authorization of KCDA
In addition KCDA fulfills all requirements for members in the state of Oregon under:
KCDA’s contracts are
in compliance with all State of Washington statutes, thereby eliminating
the need for participating entities to do formal bidding or quoting. These
contracts save taxpayers' dollars as well as time and energy. KCDA
annually is audited by the State of Washington ensuring compliance for all
members. What are some other advantages?
Do all products and services available through these contracts include freight charges? Freight is included on KCDA Supply Link for Washington, Oregon and Idaho members. Freight for members outside that area is prepaid and added to invoices.
Who is eligible to join KCDA?
What do I have to do to become a member?
The governing body
of the agency, subdivision, or taxing entity signs an Interlocal Agreement
with KCDA. The Interlocal Agreement is then forwarded to KCDA for Approval
by the Board of Directors and the signature of the Executive Director. A
copy will be returned to you for your records. KCDA Interlocal Agreement
document is available for downloading below:
Is there any cost involved in becoming a member? There is no cost to join the cooperative.
Are any tax dollars involved in funding this program? The cooperative is completely self funded. KCDA bids on products used by its members. This price is passed directly on to the customers. KCDA covers its operating expenses solely on the service fee for each item. This service fee is calculated on the cost of bidding, ordering, receiving, warehousing, and preparing the product for shipment and freight. KCDA pricing includes this fee.
How do I get pricing?
Does KCDA offer e-commerce? Yes, KCDA Supply Link is a user friendly site allowing users to create and check out orders, verify availability of inventory and print invoices. Additionally it allows for up to three levels of approvals prior to reaching KCDA. Supply Link is also fully integrated with WESPaC Financial.
I'm interested in purchasing a product through KCDA but can't find it in the catalog or on our website. What should I do? KCDA's purchasing agents are happy to source and get pricing on non-catalogued items. Chances are if one customer needs them, others will also. Additionally, KCDA is adding new products throughout the year. Contact our customer service department for new products.
How long does it take for KCDA to ship a product? Orders received by 2pm for products in the KCDA warehouse are shipped the same day for delivery to most locations the next day.
What do I do if a product does not meet my expectations? Let KCDA know, this information will help us improve the bidding process to obtain only the best quality merchandise. Click here to fill out a feedback form. Also, products shipped from the KCDA warehouse may be returned to KCDA within 30 days for full credit.
Does KCDA have personnel available to visit our sites? KCDA has five field representatives available to meet with individuals or groups who have questions regarding any of KCDA's products or services.
What new products are available through KCDA? On KCDA Supply Link check the "New Products" section.
How do vendors find out about KCDA Bids?
What process does KCDA use to establish contracts? All contracts are awarded based on the competitive, sealed bid process. Responses are opened publicly and evaluated by KCDA’s Purchasing Department. Proposals are evaluated by the following criteria:
Where do I send PO's? PO’s should be made out to KCDA. For non-inventories items, KCDA will issue a PO to the vendor and invoice our member when supplies and services have been delivered.
Will KCDA eliminate purchasing departments or purchasing personnel? KCDA is an extension of our members purchasing departments. KCDA supports the fact that there will always be a need for a strong local purchasing effort and feels the cooperative should be used as a resource to avoid the costs associated with bidding and awarding service and product contracts. Use of KCDA contracts is voluntary with members utilizing contracts that best suit their needs.
How can I reach KCDA? KCDA can be contacted by telephone, fax, mail, or e-mail. You can send e-mail to anyone at KCDA by clicking here to connect to our Company Directory. To reach KCDA by phone 425-251-8115, toll free 800-422-5019 or Fax 253-395-5402.
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