An invoice is created at the time of shipment. At your request, invoices can be faxed, e-mailed or mailed to a designated District person. Many districts are setting up a general accounts payable mailbox allowing access to all those reviewing invoices.

Each invoice indicates any items remaining to be shipped.

Each item shipped will list the member pricing. This pricing will include all KCDA Service fees including shipping for items to Washington, Oregon and Idaho members from the KCDA warehouse. Shipping is prepaid and added to invoices for member in other states. The KCDA catalog and order forms reflect delivery pricing for Washington Members.

The extended amount will include all charges except tax.

Tax is charged only on the KCDA cost of each item. KCDA Service Fee is not taxed.

Payments should include the invoice numbers and the amount being paid against each invoice. Invoices will indicate due date.

Orders may be charged to district procurement cards, MasterCard or Visa.

KCDA will assess an additional service fee of 1% on all balances more than 30 days past due. The accounts payable department of the district will be notified if an account is one to 30 days past due. Both the accounts payable department and the business manager or assistant superintendent will be notified of accounts that are more than 60 days past due. KCDA’s Executive Director will contact the district superintendent if bills are more than 90 days past due.

KCDA sends an invoice when the merchandise is shipped.