1. Members: Please confirm your organization's membership with KCDA (www.kcda.org). If you have any questions or need help in becoming a member of KCDA, please contact KCDA Customer Service at 800-422-5019 or by email at: firstname.lastname@example.org.
2. Life Fitness will submit a signed and dated proposal or quote to a KCDA member in accordance with the pricing awarded under this RFP. If pricing has been negotiated due to volume purchasing, the price must be noted as negotiated and the negotiated price must be less than the firm price quoted for individual commercial fitness equipment or related products. Life Fitness must specifically state the #17-356 contract number on the proposal to the KCDA member. The proposal must identify the member contact name, e-mail address and phone # for the person responsible for approving the commercial fitness equipment and related products purchase. This information is critical and if not provided may be grounds for delaying the processing of the order as well as eventual payment to Life Fitness.
3. Members should send a copy of their PO made out to KCDA and a copy of the Vendor quote to the Contract Specialist designated on the Awarded Contracts page. Upon KCDA's verification of membership and pricing, KCDA will create and forward a KCDA Purchase Order to the designated point of contact at Life Fitness. The Contract Specialist will request additional information, such as scope of work and item/part number along with pricing for each line item as needed. Failure to provide adequate evaluation information may result in delay of approval by Contract Specialist.
4. A copy of the order will be kept on file at KCDA.
5. Commercial Fitness Equipment and related products must not be released to any member using this KCDA contract without an e-mailed approval from KCDA.
6. Orders processed against this contract with customers who are not KCDA members or without e-mailed approval from KCDA are in violation of RFP #17-356 specifications. Vendors not following proper procedures may be removed from consideration for future awards.
7. KCDA reserves the right to revise the ordering process above at their sole discretion if deemed necessary for contract management or audit purposes. An implementation for change will be coordinated with the Life Fitness as needed.