KCDA Contract Information

** KCDA does not charge service fees on our vendor direct contracts **

Awarded Vendor:

ProMaxima Mfg.



17-356 Commercial Fitness Equipment

Contract Expiration Date:

March 31, 2019

Award Letter

Extension Letter 2018

Approved Products/Services:

Bid Tabulation/Evaluation Available Upon Request:


Primary Vendor Contact:

Lily Gonzalex

Phone: 713-667-9606

Email: lily@promaxima.com

KCDA Contact:

Mark Pfeiffer, Director of Purchasing

Phone: 425-251-8115, 800-422-5019 ext. 143

Fax: 253-395-5402

Email: mpfeiffer@kcda.org

Member Ordering Process:

1. Members: Please confirm your organization's membership with KCDA (www.kcda.org). If you have any questions or need help in becoming a member of KCDA, please contact KCDA Customer Service at 800-422-5019 or by email at: customerservice@kcda.org.

2. Promaxima will submit a signed and dated proposal or quote to a KCDA member in accordance with the pricing awarded under this RFP. If pricing has been negotiated due to volume purchasing, the price must be noted as negotiated and the negotiated price must be less than the firm price quoted for individual commercial fitness equipment or related products Promaxima must specifically state the #17-356 contract number on the proposal to the KCDA member. The proposal must identify the member contact name, e-mail address and phone # for the person responsible for approving the commercial fitness equipment and related products purchase. This information is critical and if not provided may be grounds for delaying the processing of the order as well as eventual payment to Promaxima.

3. Members should send a copy of their PO made out to KCDA and a copy of the Vendor quote to the Contract Specialist designated on the Awarded Contracts page. Upon KCDA's verification of membership and pricing, KCDA will create and forward a KCDA Purchase Order to the designated point of contact at ProMaxima. The Contract Specialist will request additional information, such as scope of work and item/part number along with pricing for each line item as needed. Failure to provide adequate evaluation information may result in delay of approval by Contract Specialist.

4. A copy of the order will be kept on file at KCDA.

5. Commercial Fitness and related products must not be released to any member using this KCDA contract without an e-mailed approval from KCDA.

6. Orders processed against this contract with customers who are not KCDA members or without e-mailed approval from KCDA are in violation of RFP #17-356 specifications. Vendors not following proper procedures may be removed from consideration for future awards.

7. KCDA reserves the right to revise the ordering process above at their sole discretion if deemed necessary for contract management or audit purposes. An implementation for change will be coordinated with the Promaxima as needed.

Required Public Works Procedures:

It is understood that no work requiring the public works process and prevailing wage rates are included as part of an award from this bid.

No such work will be undertaken by the awarded vendor(s) or any subsequent subcontractors of the awarded vendor. The member agency is required to arrange for such work independent of this contract.

Bid Information:

Invitation to Bid

Website Posting Certificate

Washington Bid Advertisement

Oregon Bid Advertisement

KCDA Authorizing Statutes:

Revised Code of Washington 28A.320.080, Cooperative Purchasing.

Revised Code of Washington 39.34, Interlocal Government Agreements.

Oregon Revised Statute 279A.210, Joint Cooperative Procurements.

Alaska Statute 36.30.700, Cooperative Purchasing Authorized.

Idaho Code 67-2328, Joint Exercise of Powers.

For other state statutes go to www.kcda.org, click on the Membership tab and click on Statutory Authorizations.