KCDA Contract Information

** KCDA does not charge service fees on our vendor direct contracts **

Awarded Vendor:

Greenshield Systems LLC



16-415, Sports Field Drainage Systems

Contract Expiration Date:

January 31, 2019

Award Letter

Extension Letter 2018

Approved Products/Services:

Bid Tabulation/Evaluation Available Upon Request:

Drainage of natural grass sports fields/playfields.

Primary Vendor Contact:

Jeff Horan



Cynthia Dolman

Phone: 360-466-0406


Greenshield Logo

KCDA Contact:

Valerie Buckbee, Contract and Purchasing Specialist

Phone: 425-251-8115, 800-422-5019, ext 134

Fax: 360-466-5402

email: vbuckbee@kcda.org

Member Ordering Process:

Direct Ship/Requires KCDA PO

1. Members: Please confirm your organization's membership with KCDA (www.kcda.org). If you have any questions or need help in becoming a member of KCDA, please contact KCDA Customer Service at 800-422-5019 or by email at: customerservice@kcda.org.

2. Greenshield Systems LLC will submit a signed and dated proposal or quote to each interested KCDA member in accordance with the pricing awarded under this contract. If pricing has been negotiated due to volume purchasing, the price must be noted as negotiated and the negotiated price must be less than the firm price quoted. Greenshield Systems LLC must specifically state the KCDA contract number #16-415 on their proposal to each KCDA member. This proposal must identify the member’s contact name, e-mail address and phone # of the person responsible for approving this purchase. This member contact information is critical, and if not provided, may be grounds for delaying the processing of the order as well as eventual payment to Greenshield Systems LLC

3. Members should send a copy of their PO made out to KCDA and a copy of the Greenshield Systems LLC quote to Valerie Buckbee at KCDA vbuckbee@kcda.org; 425-251-8115 X 134 Upon KCDA's verification of membership and pricing, KCDA will create and forward a KCDA Purchase Order to the designated point of contact at Greenshield Systems LLC. The Contract Specialist will request additional information, such as scope of work and item/part number along with pricing for each line item as needed. Failure to provide adequate evaluation information may result in delay of approval by Contract Specialist.

4. A copy of the order will be kept on file at KCDA.

5. Greenshield Systems LLC must not commence delivery, services or installation using the KCDA contract without receiving a Purchase Order from KCDA.

6. Orders processed against this contract by customers who are not KCDA members or without e-mailed approval from KCDA are in violation of contract #16-415 specifications. Vendors not following proper procedures may be removed from consideration for future awards.

7. KCDA reserves the right to revise the ordering process above at their sole discretion, if deemed necessary for contract management or audit purposes. An implementation for change will be coordinated with Greenshield Systems LLC as needed.

Required Public Works Procedures:

Click on Customer and KCDA Responsibilities

Bid Information:

Invitation to Bid

Bid Items

Website Posting Certificate

Washington Bid Advertisement

Oregon Bid Advertisement

KCDA Authorizing Statutes:

Revised Code of Washington 28A.320.080, Cooperative Purchasing.

Revised Code of Washington 39.34, Interlocal Government Agreements.

Oregon Revised Statute 279A.210, Joint Cooperative Procurements.

Alaska Statute 36.30.700, Cooperative Purchasing Authorized.

Idaho Code 67-2328, Joint Exercise of Powers.

For other state statutes goto www.kcda.org, click on the Membership tab and click on Statutory Authorizations.