Spring Newsletter

Procurement Services That Save You Time and Money


Ordering From KCDA

Regular Orders

Orders received by 2:00pm Monday – Friday are shipped for 1-2 day delivery to most KCDA members.  Some products or delivery locations may require additional processing time.

School Start Up Orders

School Start up orders are placed in the spring and summer for supplies that will be needed the following school year. Orders can be placed on "KCDA Supply Link", on Order forms that can be printed from our website, or your districts hard copy Purchase Order. Please indicate your requested delivery date for summer delivery. Our warehouse will make every attempt to meet your requested date.

Scheduled Delivery Orders

To help schools with limited storage facilities, members can order products and store them in the KCDA warehouse for delivery at scheduled times throughout the year. This is particularly helpful with high usage items such as copier and printer paper, facial tissues, paper towels etc.

  • Items may be ordered for delivery throughout the school year.
  • Items are shipped and invoiced as requested.
  • Pricing is fixed when you place your order and based on the total quantity ordered.
Ordering through Vendor Direct Contracts

To initiate an order with a KCDA Contract Vendor please visit the "Awarded Contracts" page at KCDA.org.  Once you have located your contract category and selected a vendor please review the "Order Placement / Processing" section on that contract page for specific instructions to order through this vendor.  Depending on the vendor contract, you may be directed to contact the referenced KCDA Purchasing Agent, or be instructed to contact the vendor directly through the information detailed on the Awarded Contract page.

Vendor Direct Contracts

All vendor direct contracts (i.e. including AEPA contracts) are awarded based on a competitive, sealed bid process by KCDA. Items ordered under these contracts are shipped directly from the vendor/manufacturer to our member. KCDA invoices our member once the item(s) have shipped and we have received an invoice from the vendor/manufacturer. KCDA does not charge service fees on our vendor direct contracts. 

Vendor Direct Billing

Certain KCDA contracts are set up with vendor direct billing, these categories include:

  • Copiers
  • Facilities and Maintenance Management Software
  • Ground Traffic Control
  • Technology – Computers, Printers, Equipment

Purchases made through KCDA must be in compliance with all established school and government policies, and are not intended for private use.

For more detailed information regarding KCDA products and service contracts click on Awarded Contracts.