Spring Newsletter

Procurement Services That Save You Time and Money


Understanding Your Invoce

An invoice is created at the time of shipment. At your request, invoices can be faxed, e-mailed or mailed to a designated District person. Many districts are setting up a general accounts payable mailbox allowing access to all those reviewing invoices.
Back Orders
Each invoice indicates any items remaining to be shipped.
Member Price
Each item shipped will list the member pricing. This pricing will include all KCDA Service fees including shipping for items to Washington, Oregon and Idaho members from the KCDA warehouse. Shipping is prepaid and added to invoices for member in other states (except Alaska). The KCDA catalog and order forms reflect delivery pricing for Washington Members.
Extended Amount
The extended amount will include all charges except tax.
Tax is charged only on the KCDA cost of each item. KCDA Service Fee is not taxed.
Payments should include the invoice numbers and the amount being paid against each invoice. Invoices will indicate due date.
Procurement Cards
Orders may be charged to district procurement cards, MasterCard or Visa.
Past Due Accounts
KCDA will assess an additional service fee of 1% on all balances more than 30 days past due. The accounts payable department of the district will be notified if an account is one to 30 days past due. Both the accounts payable department and the business manager or assistant superintendent will be notified of accounts that are more than 60 days past due. KCDA’s Executive Director will contact the district superintendent if bills are more than 90 days past due.
Scheduled Orders
KCDA sends an invoice when the merchandise is shipped.
Vendor Direct Shipments
KCDA invoices our members once the item(s) have shipped and we have received an invoice from the vendor/manufacturer. Please notify KCDA if your district needs an invoice earlier.