Member Ordering Process using Awarded Contracts Page
Members: Please confirm your organization's membership with KCDA (www.kcda.org). If you have any questions or need help in becoming a member of KCDA, please contact KCDA Customer Service at 800-422-5019 or by email at: customerservice@kcda.org.
Honeywell International, Inc. will submit a signed and dated proposal or quote, upon request, to a KCDA member in accordance with the pricing awarded under this contract. If pricing has been negotiated due to volume purchasing, the price must be noted as negotiated and the negotiated price must be less than the firm price quoted.
The awarded vendor will submit a signed and dated proposal or quote to a KCDA member agency in accordance with the pricing awarded under this IFB/RFP. The awarded vendor must specifically state the KCDA IFB/RFP name & number (#18-270) HVAC Building Systems & Installation on the proposal to the KCDA member agency. The proposal must identify the member agency contact name, e-mail address and phone number for the person responsible for approving the purchase. This information is critical and if not provided may be grounds for delaying the processing of the order as well as eventual payment to vendor.
The KCDA member agency will submit the proposal with a purchase order directly to KCDA.
KCDA will review, evaluate and approve the order within 48 hours, provided that adequate information has been given for the Contract Specialist to verify that contract pricing has been applied. The Contract Specialist will request additional information, such as scope of work and item/part number along with pricing for each line item if needed. Failure to provide adequate evaluation information may result in delay of approval by Contract Specialist. The KCDA Contract Specialist will issue a confirming PO to the awarded vendor, authorizing commencement of the project. Awarded vendor must not begin any work until the approved KCDA PO is received.
A copy of the order will be kept on file at KCDA.
Orders processed against this contract with customers who are not KCDA member agencies or without PO approval from KCDA are in violation of IFB 18-270 HVAC Building Systems specifications. Awarded vendors not following proper procedures may be removed from consideration for awards. KCDA reserves the right to revise the ordering process above at their sole discretion if deemed necessary for contract management or audit purposes. An implementation for change will be coordinated with the awarded vendor.
Required Public Works Procedure: