Phil Long Dealerships, Inc. - Vehicles Contract AEPA 020-G

Chevrolet
Cab and Chassis, Cargo Vans, Hybrid / Electric Sedans, PickupTrucks Class 1,2,3, Police Units, Sedans, Sport Utility Vehicles

Ford

Cab and Chassis, Cargo Vans, Hybrid / Electric Sedans, Hybrid / Electric Utility, Pickup Trucks Class 1,2,3, Police Units, Sport Utility Vehicles

Honda
Hybrid / Electric Sedans, Sedans, Sport Utility Vehicles

Hyundai
Hybrid / Electric Sedans, Sedans, Sport Utility Vehicles

Kia
Hybrid / Electric Sedans, Sedans, Sport Utility Vehicles

Toyota
Hybrid / Electric Sedans, Hybrid / Electric Utility, Pickup Trucks Class 1,2,3, Sedans, Sport Utility Vehicles

HOW TO ORDER 

1. Confirm Your KCDA Membership

• Members: Please confirm your organization's membership with KCDA on our members page.
• Non-members: If you are not a current KCDA member, please contact KCDA Customer Service at 800-422-5019 or by email customerservice@kcda.org.

If you are unsure of your membership status with KCDA, please contact KCDA Customer Service at 800-422-5019 or by email customerservice@kcda.org.

2. Contact Vendor for Quote/Proposal

Members interested in receiving a quote for services should contact the vendor representative listed above. Phil Long Dealerships, Inc. will work to provide a quote or proposal to you. A valid quote or proposal provided to you must:

• Be signed and dated by Phil Long Dealerships, Inc. contract specialist
• State the KCDA contract number AEPA 020-G.
• Identify the approving member’s contact name, e-mail address and phone number.

The quote/proposal from the vendor must include the information listed above to avoid delay of the order process. If necessary, please work with the vendor to ensure this information is included in the proposal/quote provided to you.

3. Draft a Purchase Order (PO) and Submit to KCDA

Upon review of Phil Long Dealerships, Inc. quote or proposal, please draft and submit a purchase order to the KCDA contract specialist on behalf of your school district or public agency. Once submitted, KCDA will verify your membership and will confirm pricing approved under this contract. Your purchase must include or attach the quote/proposal from Phil Long Dealerships, Inc..

4. KCDA Submits Purchase Order to Vendor

Once approved, KCDA will create and send a KCDA Purchase Order on your behalf to the representative at Phil Long Dealerships, Inc.. A copy of the order will be kept on file at KCDA.

IMPORTANT DETAILS

• Phil Long Dealerships, Inc. will not commence delivery, services or installation from the KCDA contract without receiving a Purchase Order from KCDA. Please do not send a PO or request an order directly to the vendor.
• During the member PO review process, the KCDA Contract Specialist may request additional information from Phil Long Dealerships, Inc., such as scope of work or item/part number along with pricing for each line item as needed. This may cause a delay in the order process if this information is not included in the quote or proposal.
• If pricing has been negotiated due to volume purchasing, the price must be noted as negotiated and the negotiated price must be less than the firm price quoted. KCDA contract specialists will validate pricing during the review process.
• For warranty or service, please contact the vendor representative listed above.
• KCDA reserves the right to revise this ordering process above at its discretion, if deemed necessary for contract management or audit purposes. An implementation for change will be coordinated with Phil Long Dealerships, Inc..
• Orders processed against this contract by customers who are not KCDA members or without e-mailed approval from KCDA are in violation of contract AEPA 020-G specifications. Vendors not following proper procedures may be removed from consideration for future awards.
• Pricing available upon request

Award Letter

Signed Extension Letter 2021

AEPA (the Association of Educational Purchasing Agencies) was founded in the year 2000 with the goal of bidding and awarding national contracts on behalf of its’ members states.

KCDA is one of the founding members of AEPA. KCDA represents AEPA in the states of Washington, Idaho and Alaska. AEPA is represented in the state of Oregon by the InterMountain Education Service District.

Our Pacific Northwest KCDA members enjoy the following benefits through our association with AEPA:

• AEPA is made up of multiple state Education Cooperatives with a goal of bidding and awarding national contracts for the benefit of our collective members.
• AEPA bids attract national vendors that offer a variety of products and services to our Pacific Northwest members.
• AEPA contracts are nationally bid and locally awarded. All AEPA contracts adopted by KCDA are state bid law compliant for our Pacific Northwest members.

For more information about AEPA, visit www.aepacoop.org or contact David Mahalko or Dane Hewitt at KCDA 800-422-5019.