Phil Long Dealerships, Inc. - Vehicles Contract AEPA 020-G

Chevrolet
Cab and Chassis, Cargo Vans, Hybrid / Electric Sedans, PickupTrucks Class 1,2,3, Police Units, Sedans, Sport Utility Vehicles

Ford

Cab and Chassis, Cargo Vans, Hybrid / Electric Sedans, Hybrid / Electric Utility, Pickup Trucks Class 1,2,3, Police Units, Sport Utility Vehicles

Honda
Hybrid / Electric Sedans, Sedans, Sport Utility Vehicles

Hyundai
Hybrid / Electric Sedans, Sedans, Sport Utility Vehicles

Kia
Hybrid / Electric Sedans, Sedans, Sport Utility Vehicles

Toyota
Hybrid / Electric Sedans, Hybrid / Electric Utility, Pickup Trucks Class 1,2,3, Sedans, Sport Utility Vehicles

Direct Ship/Requires KCDA PO

1. Members: Please confirm your organization's membership with KCDA (www.kcda.org). If you have any questions or need help in becoming a member of KCDA, please contact KCDA Customer Service at 800-422-5019 or by email customerservice@kcda.org.

2. Phil Long Dealerships, Inc. will submit a signed and dated proposal or quote to each interested KCDA member in accordance with the pricing awarded under this contract. If pricing has been negotiated due to volume purchasing, the price must be noted as negotiated and the negotiated price must be less than the firm price quoted. Phil Long Dealerships, Inc. must specifically state the KCDA contract number #020G on their proposal to each KCDA member. This proposal must identify the member’s contact name, e-mail address and phone # of the person responsible for approving this purchase. This member contact information is critical, and if not provided, may be grounds for delaying the processing of the order as well as eventual payment to Phil Long Dealerships, Inc.

3. Members should send a copy of their PO made out to KCDA and a copy of the Vendor quote to the Contract Specialist (Thomas Kim) designated on the Awarded Contracts page. Upon KCDA's verification of membership and pricing, KCDA will create and forward a KCDA Purchase Order to the designated point of contact at Phil Long Dealerships, Inc.  The Contract Specialist will request additional information, such as scope of work and item/part number along with pricing for each line item as needed. Failure to provide adequate evaluation information may result in delay of approval by Contract Specialist.

4. A copy of the order will be kept on file at KCDA.

5. Phil Long Dealerships, Inc. must not commence delivery, services or installation using the KCDA contract without receiving a Purchase Order from KCDA.

 6. Orders processed against this contract by customers who are not KCDA members or without e-mailed approval from KCDA are in violation of contract #020G specifications. Vendors not following proper procedures may be removed from consideration for future awards.

7. KCDA reserves the right to revise the ordering process above at their sole discretion, if deemed necessary for contract management or audit purposes. An implementation for change will be coordinated with Phil Long Dealerships, Inc. as needed.

Award Letter

AEPA (the Association of Educational Purchasing Agencies) was founded in the year 2000 with the goal of bidding and awarding national contracts on behalf of its’ members states.

KCDA is one of the founding members of AEPA. KCDA represents AEPA in the states of Washington, Idaho and Alaska. AEPA is represented in the state of Oregon by the InterMountain Education Service District.

Our Pacific Northwest KCDA members enjoy the following benefits through our association with AEPA:

• AEPA is made up of multiple state Education Cooperatives with a goal of bidding and awarding national contracts for the benefit of our collective members.
• AEPA bids attract national vendors that offer a variety of products and services to our Pacific Northwest members.
• AEPA contracts are nationally bid and locally awarded. All AEPA contracts adopted by KCDA are state bid law compliant for our Pacific Northwest members.

For more information about AEPA, visit www.aepacoop.org or contact David Mahalko or Dane Hewitt at KCDA 800-422-5019.