Rentacrate - Relocation, Moving and Storage Materials, Services Contract 260

Detailed List of Products and Services:

• Moving and Relocation - We execute the work utilizing the labor and resources best for your project
• Document Scanning and File Storage - We can digitize your documents, saving you space and cost while increasing efficiency in the workplace with a full solution
• Document Destruction - We provide non-confidential document destruction and recycling
• Storage - Customizable options for short or long-term storage
• Electronic Recycling - We recycle electronic waste items, such as computers and monitors in an environmentally responsible manner
• Purge Services - Eliminate unnecessary items before your move, reducing costs and keeping your new work environment uncluttered
• Moving Equipment Rental & Moving Boxes - Reduce the cost of labor, trucks and crew with our standard crate and dolly system.  We also offer a variety of different equipment options that can be used to move your items
• IT Support and Technology Solutions - Our specialized resources can seamlessly relocate and set-up computer labs, classroom technology, disconnect/reconnect, and new technology installation
• Decommission and Furniture Liquidation - Remove unwanted items with full-spectrum decommission services.  We offer programs to divert old furniture and other items from the landfill

Specialized Capabilities:

• Library Moves and Book Room Moves - Professional services to pack, reorganize and reshelve libraries, textbooks and other materials
• Lab Moves - Special-sized moving crates and carts to safely and efficiently manage unique contents and complex equipment
• Art and Music Department Moves - Moving equipment for art and music departments to transport studio materials, fixtures, instruments and supplies safely and securely
• PE, Wood and Metal Shop Moves - Sports equipment, large tools and hardware can all be stored and transported with ease by utilizing our carts and multipurpose bins
• Administrative Office Moves - Efficiently pack and move all contents, including desktop IT disconnect and reconnect
• Document Management - Moving, scanning, storage and non-confidential document destruction and recycling

HOW TO ORDER

• Members: Please confirm your organization's membership with KCDA on our members page.
• Non-members: If you are not a current KCDA member, please contact KCDA Customer Service at 800-422-5019 or by email customerservice@kcda.org.

If you are unsure of your membership status with KCDA, please contact KCDA Customer Service at 800-422-5019 or by email customerservice@kcda.org.

Members interested in receiving a quote for services should contact the vendor representative listed above. They will work to provide a quote or proposal to you. A valid quote or proposal provided to you must:

• Be signed and dated.
• State the KCDA contract number.
• Identify the approving member’s contact name, e-mail address and phone number.

The quote/proposal from the vendor must include the information listed above to avoid delay of the order process. If necessary, please work with the vendor to ensure this information is included in the proposal/quote provided to you.

Upon review of the vendor quote or proposal, please draft a purchase order made out to KCDA (not the vendor) and submit to the KCDA contract specialist on behalf of your school district or public agency. Once submitted, KCDA will verify your membership and will confirm pricing approved under this contract. Your purchase must include or attach the quote/proposal that was provided to you.

Once approved, KCDA will create and send a KCDA Purchase Order on your behalf to the vendor representative. A copy of the order will be kept on file at KCDA.

• The vendor will not commence delivery, services, or installation from the KCDA contract without receiving a Purchase Order from KCDA. Please do not send a PO or request an order directly to the vendor.
• During the member PO review process, the KCDA Contract Specialist may request additional information from the vendor such as scope of work or item/part number along with pricing for each line item as needed. This may cause a delay in the order process if this information is not included in the quote or proposal.
• If pricing has been negotiated due to volume purchasing, the price must be noted as negotiated and the negotiated price must be less than the firm price quoted. KCDA contract specialists will validate pricing during the review process.
• For warranty or service, please contact the vendor representative listed above.
• KCDA reserves the right to revise this ordering process above at its discretion, if deemed necessary for contract management or audit purposes. An implementation for change will be coordinated with the vendor.
• Orders processed against this contract by customers who are not KCDA members or without e-mailed approval from KCDA are in violation of the contract specifications. Vendors not following proper procedures may be removed from consideration for future awards.
• Pricing available upon request.

Initial Contract Award Letter

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