PSF Mechanical - HVAC Maintenance & Repairs (Existing Systems) Contract 280

HVAC Service & Maintenance

• Preventive maintenance programs
• DDC control systems
• BAS / building automation systems
• Ductwork and air distribution systems
• VAV systems
• Fan coil units
• Chillers
• Boilers
• Cooling towers
• Computer room air conditioning (CRAC) units
• Split systems
• Package rooftop units (RTUs)
• Air handling units (AHUs)
• Make-up air units (MAUs)
• Exhaust and relief fans
• Heat pumps
• Heat exchangers
• Pumps
• Variable refrigerant flow (VRF) systems
• Unit heaters
• Hydronic systems
• Energy recovery ventilators (ERVs) / heat recovery ventilators (HRVs)
• Filtration systems (including MERV upgrades)
• Humidification and dehumidification systems
• Refrigeration systems
• Indoor air quality (IAQ) services
• Fire Damper Testing, ICB Certified
• Smoke Damper Testing, ICB Certified
• Parking Garage CO/NO2 Sensors

• Members: Please confirm your organization's membership with KCDA on our members page.
• Non-members: If you are not a current KCDA member, please contact KCDA Customer Service at 800-422-5019 or by email customerservice@kcda.org.

If you are unsure of your membership status with KCDA, please contact KCDA Customer Service at 800-422-5019 or by email customerservice@kcda.org.

• Be signed and dated.
• State the KCDA contract number.
• Identify the approving member’s contact name, e-mail address and phone number

The quote/proposal from the vendor must include the information listed above to avoid delay of the order process. If necessary, please work with the vendor to ensure this information is included in the proposal/quote provided to you.

Upon review of the vendor quote or proposal, please draft and submit a purchase order to the vendor representative on behalf of your school district or public agency. Your purchase order must include or attach the quote/proposal that was provided to you. They will work directly with KCDA on PO approval and a copy of the order will be kept on file at KCDA.

• The vendor will not commence delivery, services, or installation from the KCDA contract without receiving KCDA’s approval.
• During the member PO review process, the KCDA Contract Specialist may request additional information from the vendor, such as scope of work or item/part number along with pricing for each line item as needed. This may cause a delay in the order process if this information is not included in the quote or proposal.
• If pricing has been negotiated due to volume purchasing, the price must be noted as negotiated and the negotiated price must be less than the firm price quoted. KCDA contract specialists will validate pricing during the review process.
• For warranty or service, please contact the vendor representative listed above.
• KCDA reserves the right to revise this ordering process above at its discretion, if deemed necessary for contract management or audit purposes. An implementation for change will be coordinated with the vendor.
• Orders processed against this contract by customers who are not KCDA members or without e-mailed approval from KCDA are in violation of contract specifications. Vendors not following proper procedures may be removed from consideration for future awards.
• Pricing available upon request.
• See Customer and KCDA Responsibilities for more details on Public Work Procedures.